TIMBER PRODUCTS May 2020 HT Newsletter Volume: 05/13/2020

The Importance of Addendums

When unique situations related to ISPM 15 develop at a facility, addendums become an important part of the IPPC program.  The addendum is needed to add clarity to the situation by providing a clear description of the circumstances involved and how they will be handled.  Examples of when an addendum is needed include:

• Records from a sister facility being kept at a separate main location.
• Lumber regulation 6.2.2 or 6.2.3 is being employed.
• Reused pallets (a.k.a. pass-throughs) are being sorted and segregated for resale.
• One facility location splits into two companies.
• Special situations where confusion can occur on where ready-to-ship material is located.
• Instances where WPM is marked prior to heat treating.

In any of the above examples, if an addendum is not in place to provide clarity to what is occurring at the facility, confusion regarding the issue can occur resulting in a non-conformance being issued.  A proper addendum should be comprised of the following:

• On facility letterhead.
• A description of the situation needing an addendum.
• A description of the process that addresses the situation.
• Identification of a specific area to audit for conformance.
• Signature of the facility's responsible personnel.
• Final approval shown as received from TP management.

Completed addendums must be submitted to the WPM Manager with related information (e.g. map or other pertinent information) for review.  The addendum will either be approved or recommendations for modification will be made.  Once the facility receives final approval, the facility then places it with their QC procedures and TP retains a copy corporately with the QC procedures we have on file for the facility.  Once approved, it can then be implemented at the facility.

Please contact your Inspector or the WPM Manager with any questions if you are uncertain as to whether your facility requires an addendum.